Community Use of School Facilities Agreement Form

Community Use of School Facilities Agreement Form: A Guide for Schools and Organizations

Schools are not only places of learning; they are also assets to the community. As such, schools are often used as venues for various events and activities, from sports tournaments and fundraising events to after-school programs and meetings. To ensure that the use of school facilities by community organizations is properly managed, schools usually require the signing of a community use of school facilities agreement form.

What is a community use of school facilities agreement form?

A community use of school facilities agreement form is a document that outlines the terms and conditions for the use of school facilities by non-school groups and organizations. This form is typically used by schools to ensure that community use of school facilities is conducted in a safe and responsible manner. The agreement form is designed to protect both the school and the community organization by clearly outlining the expectations and responsibilities of both parties.

Why is a community use of school facilities agreement form necessary?

There are several reasons why schools require community organizations to sign a facility use agreement form. First, it ensures that the school facilities are being used in a responsible and safe manner. Second, it establishes clear expectations for the community organization regarding the use of school facilities, such as compliance with school rules and regulations, safety procedures, and rules regarding the use of equipment and facilities. Third, it protects the school against any potential legal liability in the event of an accident or incident that occurs during the use of school facilities.

What should be included in a community use of school facilities agreement form?

Here are some key elements that should be included in a community use of school facilities agreement form:

1. Purpose of use: The purpose for which the community organization will be using the school facilities should be clearly stated. This could include a description of the type of event or activity that will be taking place.

2. Date and time of use: The specific dates and times for which the community organization will be using the school facilities should be stated.

3. Duration of use: The duration of the community organization’s use of the school facilities should be specified, including any setup and cleanup time.

4. Facilities to be used: The specific facilities that the community organization will be using should be listed, including any equipment or resources that the organization will be using.

5. Fees and charges: Any fees or charges associated with the use of school facilities should be clearly outlined, including any deposits that are required.

6. Rules and regulations: A list of school rules and regulations that must be followed by the community organization should be included.

7. Insurance requirements: The community organization should be required to provide proof of liability insurance and name the school as an additional insured party.

8. Indemnification clause: The community organization should agree to indemnify the school against any claims or damages arising from the use of school facilities.

9. Termination clause: The agreement should include a termination clause outlining the circumstances under which the school can terminate the agreement.

How should a community use of school facilities agreement form be used?

To ensure that the community use of school facilities agreement form is being used effectively, schools should follow these guidelines:

1. Make the form easily available: The community use of school facilities agreement form should be easily accessible on the school website, and a hard copy should be available at the school office.

2. Provide clear instructions: The school should provide clear instructions for how to fill out the form and submit it for approval.

3. Require advance notice: Community organizations should be required to submit the form at least two weeks in advance of the proposed use of school facilities to allow sufficient time for review and approval.

4. Monitor usage: The school should monitor the use of school facilities by community organizations and ensure that the terms and conditions outlined in the agreement form are being followed.

In conclusion, a community use of school facilities agreement form is an essential tool for schools and community organizations to ensure that the use of school facilities is managed effectively and safely. By including key elements in the agreement form and following guidelines for its use, schools can provide a valuable community resource while also protecting themselves from potential legal liability.